Payroll Services
Accurate payroll, every cycle.
Payroll is the function employees notice the day it goes wrong — and the one HMRC penalises most consistently when filings slip. Heartlands runs fully managed payroll for UK SMEs from one director-only scheme through to multi-site businesses with hundreds of employees. We process weekly, fortnightly, four-weekly or monthly cycles; submit Full Payment Submissions and Employer Payment Summaries through HMRC's RTI gateway; issue secure digital payslips and P60s; manage statutory payments (SSP, SMP, SPP, ShPP, SAP); process P11D benefits and Class 1A NIC; and integrate with your workplace pension provider for auto-enrolment. The result is accurate, on-time payroll and zero HMRC penalties — guaranteed.
What this service does
Heartlands' managed payroll covers the full cycle: PAYE scheme setup, employee onboarding with starter checklist or P45 processing, pay calculations including overtime, bonuses, deductions and salary sacrifice, RTI submissions, payslip and P60 distribution, statutory payment administration, holiday and absence calculations, year-end P11D benefits-in-kind reporting, EPS submissions and Employment Allowance claims. We work with BrightPay, Xero Payroll, Sage Payroll and Moneysoft — whichever fits your accounting stack — and integrate seamlessly with NEST, Smart Pension, The People's Pension, Aviva and other workplace pension providers.
- Pay every employee accurately and on time, every cycle
- Stay fully compliant with PAYE, NIC, RTI and pension legislation
- Eliminate HMRC penalties and interest on late or incorrect submissions
- Free internal HR/finance teams from low-value payroll administration
- Removes payroll as a cost, risk and time burden from internal teams
- Provides a single specialist team across payroll, pensions and HR queries
- Ensures National Minimum and Living Wage compliance through automated checks
- Delivers GDPR-compliant digital payslips employees can access on any device
Service capabilities
The measurable upside
Removes 4–20 hours of internal payroll work per cycle, depending on headcount and complexity.
Per-payslip pricing is materially cheaper than an in-house payroll administrator plus software licences.
Bank-grade encrypted employee portal, ISO 27001-aligned processes, GDPR-compliant data handling and full audit trail.
Zero HMRC late-filing penalties guaranteed; automatic NMW, Living Wage and Employment Allowance checks built in.
Pay-cycle calendar shared up front; cut-off reminders, pre-flight reports and approval workflow eliminate last-minute scrambles.
Sectors we work with
What sets Heartlands apart
Chartered partners with 15+ years across UK SMEs, owner-managed businesses and scaling startups.
ICAEW, ACCA and CTA qualified specialists handling every engagement end-to-end.
From onboarding and software setup to filing, reporting and HMRC representation — one accountable team.
Birmingham-based with a direct line to your partner. No call centres, no offshoring, no surprises.
We train your team on Xero, QuickBooks and reporting workflows, then keep the system healthy month after month.
How we deliver, end-to-end
- 01ConsultationA free 30-minute scoping call to understand goals, structure, deadlines and pain points.
- 02AssessmentWe audit your books, filings and software stack to surface risks and quick wins before quoting.
- 03PlanningA written engagement plan: scope, deliverables, deadlines and a fixed monthly fee — no hourly billing.
- 04ImplementationSoftware configured, ledgers migrated, controls set up and the team onboarded with zero downtime.
- 05TestingReconciliations, trial runs and sign-off on the first month's outputs before going live.
- 06TrainingHands-on training for your team plus written SOPs so the process is sustainable, not dependent on us.
- 07Ongoing supportContinuous filing, monthly reviews, unlimited email support and proactive deadline management.
Frequently asked questions
Estimate take-home pay instantly
Model director salary, dividends and employer's NIC against the live 2024/25 UK tax bands. See income tax, employee and employer National Insurance and net take-home in seconds — useful for both payroll planning and director remuneration strategy.
- Income tax bands (basic, higher, additional)
- Employee & employer NIC included
- Dividend tax with £500 allowance
- Personal allowance taper above £100k
What our clients say
Heartlands turned our payroll services from a year-end headache into a quiet, predictable process. Their partner-led approach is the difference.
Switched from a high-street firm and immediately recovered tax we didn't know we'd overpaid. Communication is faster, advice is sharper.
Genuinely proactive — they call us before deadlines, not the other way round. Fixed fees, no surprises and our books have never been cleaner.
Ready to talk about payroll services?
A free 30-minute scoping call with a chartered partner. No obligation, no sales pitch — just clear answers and a fixed quote if it's a fit.